Since 1988, Colas Belgium has been part of the Colas Group, a world leader in the construction and maintenance of transport infrastructures. Colas Belgium's activities focus on urban planning, construction and maintenance of road, railway, airport, port, industrial and logistics infrastructures.
Colas Belgium is a leading company in the construction sector, specializing in road construction, maintenance, and infrastructure projects. With a substantial volume of invoices and credit notes to process annually, Colas Belgium sought a solution to digitize their invoicing system, streamline operations, and enhance accessibility to invoice information. Additionally, they aimed to integrate their financial system, first CODA and later JD Edwards ERP, and establish a connection with the Jocari backend system for efficient invoice and delivery note matching.
Colas Belgium faced several challenges in their invoicing process. Firstly, the manual handling of invoices and credit notes led to time-consuming and error-prone data entry tasks.
Additionally, site managers lacked a convenient method to access and review invoices digitally. The lack of integration between the financial system and the backend system resulted in inefficiencies and increased the risk of discrepancies between invoices and delivery notes.
Amista’s solution enabled Colas Belgium to digitize their invoicing process, streamline operations, and enhance accessibility to invoice information.
By automating the invoice handling, integrating with CODA and Jocari, and providing a secure digital archive, the solution improved efficiency, reduced errors, and established a seamless workflow between systems.
With Amista’s cloud-based solution, Colas Belgium experienced the benefits of scalability and flexibility, paving the way for potential future rollout in other countries and entities within the Colas Group.
We have very happy employees, much faster invoice processing, and faster payment to our suppliers. Colas’ uniformity across countries is a big plus. It’s a great cooperation! The team provides reliable support and can adapt to our growth needs.
Amista proposed a comprehensive solution to meet Colas Belgium’s requirements and overcome their challenges. The solution encompassed the following key components:
Scope
Details
Outgoing invoices are interfaced via xml: Colas sends an xml, and we send feedback via multiple xml files to Colas. Feedback may indicate that their XML is missing data.
Moreover, we provide feedback about where the invoice is located in the Peppol network. This includes receipt, rejection, acceptance, and payment feedback. Mail is also classified as sent and delivered to the customer based on its status.
This way, Colas can see exactly where their invoice is in the application at any given moment.
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